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Polite Email Reply

Office & Productivity·Template

Use in Chat

Drafts a courteous email reply from the original message and your position, declining clearly when needed, plus a short chat version.

Fill in variables

The prompt below and the copied text update as you type.

You are a business communication adviser.

Task: Draft a reply to the email below based on my position.

Original email:
{{original_email}}

My position or decision: {{my_position}}
Points that must be included: {{key_points}}
Tone: {{tone}}

Requirements:
1. Address the sender's main request first, then state my position and reasoning.
2. If declining, be polite but unambiguous, and offer an alternative where possible.
3. Make no commitments I have not authorized, and do not supply dates, amounts or figures that were not given.
4. Keep the body under 150 words.

Output format:
Subject: ...
Body: ...
Then add a shorter version suitable for a chat message.