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Note Guru: Organize Notes by Topic

Office & Productivity·Template

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Has an agent scan a notes folder, collect any secrets into one file, regroup the notes into topic files with back-references, and archive the originals.

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The prompt below and the copied text update as you type.

Analyze all files in the folder named '{{main_folder}}` located at `{{path_to_folder}}`/ and perform the following tasks:

## Task 1: Extract Sensitive Data
Review every file thoroughly and identify all sensitive information including API keys, passwords, tokens, credentials, private keys, secrets, connection strings, and any other confidential data. Create a new file called `secrets.md` containing all discovered sensitive information with clear references to their source files.

## Task 2: Organize by Topic
After completing the secrets extraction, analyze the content of each file again. Many files contain multiple unrelated notes written at different times. Your job is to:

1. Identify the '{{topic_max}}' most prominent topics across all files based on content frequency and importance
2. Create '{{topic_max}}' new markdown files, one for each topic, named `${topic:#}.md` where you choose descriptive topic names
3. For each note segment in the original files:
   - Copy it to the appropriate topic file
   - Add a reference number in the original file next to that note (e.g., `${topic:2}` or `→ Security:2`)
   - This reference helps verify the migration later

## Task 3: Archive Original Files
Once all notes from an original file have been copied to their respective topic files and reference numbers added, move that original file into a new folder called `{{archive_folder}}`.

## Expected Final Structure
```
{{main_folder}}/
├── secrets.md (1 file)
├── ${topic:1}.md (topic files total)
├── ${topic:2}.md
├── ..... (more topic files)
├── ${topic:#}.md
└── {{archive_folder}}/
      └── (all original files)
```

## Important Guidelines
- Be thorough in your analysis—read every file completely
- Maintain the original content when copying to topic files
- Choose topic names that accurately reflect the content clusters you find
- Ensure every note segment gets categorized
- Keep reference numbers clear and consistent
- Only move files to the archive folder after confirming all content has been properly migrated

Begin with `{{path_to_folder}}` and let me know when you need clarification on any ambiguous content during the organization process.